ISTSS Logo ISTSS Logo
 
Home > Annual Meeting Presenter Information

Annual Meeting Presenter Information

Welcome to the ISTSS Annual Meeting Presenter Information page, an informational resource for annual meeting presenters. This page will be updated as news is received, so check back periodically.

If you were ACCEPTED to present at the ISTSS conference, please read this relevant information. 

ISTSS headquarters sent out abstract notifications to the designated contact person only via email on Wednesday, July 20 from the email address [email protected] Declined abstract submission notifications came from the email address [email protected] 

SUMMARY OF DEADLINES:

    Willingness to Present                   August 7, 2022
    Late-Breaking Posters
Willingness to Present 
October 11, 2022
   

Financial Disclosure and

Conflict of Interest Resolution

for CME Requirements

(not applicable to Paper, Flash Talk,

or Poster sessions)  

                  August 7, 2022
    Potential for Participant Distress                 August 31, 2022
   

Competency Questions

(not applicable to Paper, Flash Talk,

or Poster sessions)  

                August 31, 2022
   

Withdraw Deadline

                August 31, 2022

   

Change Deadline

                August 31, 2022

    Audio Visual Requests

(not applicable to Paper, Flash Talk,

or Poster sessions)  

         September 14, 2022
   

Hotel Reservation Rate Guarantee

             October  17, 2022

WILLINGNESS TO PRESENT -- Deadline: August 7, 2022 or October 11, 2022 for Late-Breaking Posters

All presenters, moderators/chairs, and discussants need to confirm their willingness to present at the meeting by August 7. We are planning for an in-person meeting in Atlanta, with no virtual or hybrid options. At this time, presenters are required to confirm their participation for the in-person meeting. Please refer to our updates regarding COVID-19-related policies, as well as our cancellation policy. You should have received an email from the abstract portal prompting you to log in and complete the assigned task called “Willing to Present at Annual Meeting.” Please note: you can access this task by simply logging into the abstract portal. This email was sent from [email protected] on July 21. Here are detailed steps on how to provide your willingness to present:

  • Log in to the abstract submission portal with the credentials previously provided in a separate email. Email sent on July 21 or October 4 for late-breaking posters.
  • Bypass the next page which is the privacy policy
  • Select the hyperlink for your ACCEPTED presentation
  • Once the page opens, you will see a link to click that says "1. Willing to Present at Annual Meeting"
  • Select the option that is applicable to you. 

FINANCIAL DISCLOSURE AND CONFLICT OF INTEREST RESOLUTION FOR CME REQUIREMENTS -- Deadline: August 7, 2022

All persons associated with the educational content of the meeting must complete disclosures. This link has been sent via email to all associated authors, chairpersons, and discussants.

All presentations must be screened for potential conflicts of interest. A conflict of interest exists when the presenter has reported a financial relationship with a commercial interest and has the opportunity to affect the CME content about products or services of that commercial interest. If you or your co-presenters did not report any relationships with a commercial interest, you do not need to be concerned about this issue.

The process of screening for conflicts of interest has not yet occurred. If our committee identifies a potential conflict of interest, we will contact you for clarification and discussion regarding how to resolve the conflict. Assuming the conflict can be resolved, your presentation would proceed as scheduled.

POTENTIAL FOR PARTICIPANT DISTRESS* -- Deadline: August 31, 2022

Please review your planned presentation with all co-presenters to ensure that any exercises or material that may be distressing to participants have been identified. (Examples of content that would have high potential for distress includes: graphically violent or grotesque photo or video images, exercises asking participants to self-disclose personal information, exercises asking participants to focus on their own distress or past upsetting events.) If this is the case, describe in one sentence the content or activities that may be distressing so that participants are informed in advance. This sentence will be published in printed program materials. Submit this information and identify the presentation to which you are referring by abstract number. *You do not need to complete this form if your session does not have the potential to cause participant distress.

COMPETENCY QUESTIONS -- Deadline: August 31, 2022
(Do not complete this form if your presentation is a Paper, Flash Talk, or Poster session)  

In order to provide valuable CME credits for attendees, all sessions will be delivered live. To comply with Amedco requirements, we must collect competency questions related to presentations at the meeting. For your 75-minute session, you will need to provide 6 questions (with answers). Please click here to submit your competency questions and answers by August 31.

WIDESCREEN HD POWERPOINT FORMAT

ISTSS will be using the widescreen HD PowerPoint format for the presentations at the meeting.  You will need to convert existing slides to this format.  
Download the Widescreen HD PowerPoint Instructions.

Click here to access the required ISTSS PowerPoint slide template. 

STANDARD DISCLOSURE SLIDE

Speakers are required to include this standard disclosure slide content in their visual presentations.

CONTENT STANDARDS FOR CME

Amedco, in accordance with the Accreditation Council for Continuing Medical Education (ACCME), and the American Medical Association (AMA) policies on assuring the independence of CME activities, requires all presenters to attest that:

  1. All the recommendations involving clinical medicine in a CME activity are based on evidence that is accepted within the profession of medicine as adequate justification for their indications and contraindications in the care of patients.
  2. All scientific research referred to, reported or used in a CME activity in support or justification of a patient care recommendation conforms to the generally accepted standards of experimental design, data collection and analysis.
  3. Research findings and therapeutic recommendations are based on scientifically accurate, up-to-date information and are presented in a balanced, objective manner.
  4. The Commercial Support Standards require that your presentation be free of commercial bias and that any information regarding commercial products/services be based on scientific methods generally accepted by the medical community. Presentations must give a balanced view of therapeutic options. When discussing therapeutic options, it is our preference that you use only generic names. If it is necessary to use a trade name, then those of several companies where available must be used. Also, if any unlabeled or investigational uses of commercial products are discussed, we ask that you disclose this information to the meeting participants.

If any materials have been borrowed from copyrighted sources, such as a journal or other publication, you need to obtain proper authorization from the copyrights owner(s) prior to their use. Your contributions should contain no material the dissemination of which violates any copyright or other intellectual property, personal or other right of any person or entity.

In addition, CME requires that some time is allotted for Questions and Answers or audience discussion.

LETTER OF INVITATION

As chair of this presentation, notify your co-presenters traveling from outside of the United States that ISTSS headquarters can issue a letter of invitation for VISA applications or other travel regulations if necessary.

The presenter must send a request with their legal name, affiliation, session chair name or session title, abstract number and presentation type (poster, workshop, etc.) to Tonya Cabrera at [email protected]. This information will assist in verifying involvement in a presentation.

REGISTRATION OPTIONS

Registration is now open. As a reminder, ALL presenters MUST register for the Annual Meeting in order to present. 

All presenters must be registered and have paid in full for the ISTSS 38th Annual Meeting. If you are only attending for the day of your presentation you need to complete a one day registration.

HOTEL AND TRAVEL ARRANGEMENTS

Atlanta Marriott Marquis
265 Peachtree Center Ave.
Atlanta, Georgia, 30303 USA
Toll Free Reservations: +1-404-521-0000

Deadline: Monday, October 17, 2022

ISTSS has negotiated a discounted rate of $249 USD for single or double occupancy (complimentary internet included). Rooms and rates are based on availability and subject to
state and local fees/taxes. Note the deadline date for hotel reservations is October 17, 2022, subject to availability. Hotel reservations made after that date cannot be guaranteed at the lower ISTSS room rate.

HANDOUTS

Attendees at sessions appreciate receiving copies of slides and other materials; therefore, you are encouraged to bring handouts. If you plan to provide handouts to attendee’s onsite, you can ship them directly to the meeting hotel to your attention if you have an existing reservation. You are responsible for any copying and shipping costs incurred. Have materials sent in care of your name.

Atlanta Marriott Marquis
265 Peachtree Center Ave.
Atlanta, Georgia, 30303 USA

There is also a business center at the hotel if you prefer to photocopy your handouts when you arrive. The copying charges will be at your own expense. Send materials in care of your own name.

SESSION RECORDING

Presentations are recorded. Please remember to speak clearly and repeat questions asked by the audience to improve the quality. Note: media presentations are NOT recorded. You must notify ISTSS headquarters at [email protected] in writing that you do not wish to be recorded by October 1, 2022. Note: media presentations are NOT recorded.

SESSION CHAIR GUIDELINES

This document will be available on the podiums at the meeting.

Download the guidelines for session chairs

Download the audiovisual laptop loading process


POSTER SET-UP, DISPLAY, PRESENTATION & DISMANTLE:

POSTER GUIDELINES
Click here to download the revised poster tips and guidelines

Thursday Poster Session 1

Poster Set-up: 7:30 a.m. - 9:30 a.m.
Poster Display: 9:30 a.m. - 1:30 p.m.
Poster Presentation: 1:30 p.m. - 2:45 p.m.
Poster Dismantle: 2:45 p.m.

Thursday Poster Session 2
 
Poster Set-up: 3:00 p.m. - 3:30 p.m.
Poster Display: 3:30 p.m. - 5:45 p.m.
Poster Presentation: 5:45 p.m. - 7:00 p.m.
Poster Dismantle: 7:00 p.m.

Friday Poster Session 3
 
Poster Set-up: 7:30 a.m. - 9:30 a.m.
Poster Display: 9:30 a.m. - 1:30 p.m.
Poster Presentation: 1:30 p.m. - 2:45 p.m.
Poster Dismantle: 2:45 p.m.
 
Saturday Poster Session 4
 
Poster Set-up: 7:00 a.m. - 8:00 a.m.
Poster Display: 8:00 a.m. - 10:45 a.m.
Poster Presentation: 10:45 a.m. - 12:00 p.m.
Poster Dismantle: 12:00 p.m.

POSTER REPRINT REQUEST FORM

There is a form that can be displayed on the poster board to collect contact information of those interested in obtaining copies of your poster handouts.

Download the poster reprint request form

PRESENTATION CHANGES

Deadline: August 31, 2022

Presentation changes, including speaker, title, and abstract changes, are subject to approval by the Program Committee. Changes must be submitted using the presentation change or withdraw form and returned to ISTSS headquarters. ISTSS cannot guarantee that changes submitted after the deadline will be included in the final program.

NOTE: There is a $50.00 change fee for each change form submitted. You may request multiple changes on the same form if they apply to the same abstract and be charged only one $50.00 change fee. Each additional change form submitted for the same abstract will incur separate, additional $50.00 change fees.

Download the presentation change or withdraw form

WITHDRAW POLICY

Deadline: August 31, 2022

If you choose to withdraw your presentation, complete the presentation change or withdraw form and return to ISTSS headquarters. The designated contact person must notify all co-presenters and co-authors about the presentation being withdrawn.

NOTE: A withdrawn presentation will not be reinstated.

Download the presentation change or withdraw form

AUDIOVISUAL AND ROOM SETUP INFORMATION

Deadline: September 14, 2022

All audiovisual requests are required to be submitted within the abstract submission system. No additional requests can be reviewed or granted after September 14, 2022.

All presentation session rooms will be set with the following audio/visual equipment:

  • LCD Projector and Screen
  • Laptop (*Please note that Mac users will need to bring their own adapters if they bring their own laptop.)
  • Microphone (one per presenter)
  • Wireless internet, however, it may not be suitable for streaming content. We suggest that you download content ahead of time. Wired internet connections will not be available.

You will not be permitted to connect your own computer to the LCD projector. Bring your presentation on USB memory stick.

A speaker preparation room will be available with standard audiovisual equipment.
 

Questions and all forms can be directed to:

Raven Hardin, ISTSS Program Director
International Society for Traumatic Stress Studies (ISTSS)
One Parkview Plaza, Suite 800
Oakbrook Terrace, IL 60181
Email: [email protected]

Thank you for presenting at the ISTSS 38th Annual Meeting. For up-to-date conference information, continue to visit the website at www.istss.org.