General Abstract Submission Guidelines
NOTE: All presenters, chairs and discussants must have CVs attached to the submission. The continuing education creditor is willing to accept an abbreviated CV. See sample.
Word and Character Limits
- Presentation titles are limited to 200 characters (25 words).
- Abstract text, with the exception of Pre-Meeting Institutes (PMIs), is limited to 1,400 characters including spaces (approximately 200 words)
- Pre-Meeting Institute (PMI) abstract text is limited to 2,800 characters including spaces (approximately 400 words).
- Using Chrome as an internet browser works best
- Symposia part invitations: If a presenter can not locate the email to submit their symposia part, the Chair will need to resend the invitation link to them and have them check the SPAM/Junk folder. If that does not work, they need to provide you with another email address to use.
- Please ensure that all fields, especially fields within the Author profile, that have asterisks next to them are complete. An incomplete Author profile will not allow you to submit your abstract.
- All presenting authors on the abstract must complete their portions in order for you to finalize and submit your abstract.
- If all abstract tasks are complete, you will see green check marks next to them.
The Program Chairs strongly recommend that multiple institutions be represented in panels and symposia, including representation of multiple independent research projects (as opposed to a series of presentations drawn from a single data source or close group of collaborators). It is also acceptable for a given presentation within a symposium to integrate multiple studies and findings. We prioritize presentations that incorporate presenters at multiple career stages (i.e., a mix of students and senior presenters), as well as reaching out to individuals whose discipline may be underrepresented at ISTSS (e.g., economic, public policy).
The ISTSS Annual Meeting includes both oral and poster presentations.
Flash Talk Presentation
Individual five-minute presentations on a topic related to traumatic stress, typically including the presentation of research data. Flash talks will be presented in a grouping of talks by track with a moderator.
A select number of individual 15-minute presentations that represent cutting-edge science in the traumatic stress field. These paper presentations will be very limited in number to highlight innovative work in each of the different tracks of the annual meeting program and grouped together in a session.
Individual presentation in a poster format on a topic related to traumatic stress, typically including the presentation of research data.
A panel is a session that includes three to five participants including an optional discussant discussing a common theme, issue or question. Panels may include short statements during which panelists outline diverse or similar approaches to the same question. Panels are typically more interactive than symposia, involving active discussion and debate among the panelists.
We are particularly interested in receiving submissions for panels that address, but are not limited to, the following:
- Key methodological and statistical issues or innovations in traumatic stress studies
- Research and/or clinical ethics
- Professional development topics
- Diversity science
A symposium is a session that includes a group of four sequential presentations, each related to the overall theme. A submission includes a brief outline of the overall topic, along with the separate papers contained in the symposium.
Preference will be given to symposia with four speakers; however, we encourage creativity in the roles these presenters assume. The following serve as examples:
- A symposium may include a chair, who provides an overview to a complex topic (for example, epigenetics), followed by three data-focused presentations. If that approach is taken, the role that the chair will play in framing the discussion should be noted as such in the symposium overview submitted for review.
- A chair may serve as a non-presenting chair, providing brief introductions and time-keeping, but with four other individuals presenting their work (and thus four presentations submitted alongside the symposium overview), or with three presenters and a discussant.
- A chair may also serve as a presenter, with three other presenters (and again, with four presentation abstracts submitted).
It is at the symposium chair’s discretion whether they choose to include a discussant, but if a discussant is included, significant time should be allotted for them to fulfill their role.
Pre-Meeting Institute (PMI)
Institutes are full- or half-day sessions that provide opportunities for intensive training on topics integral to the conference program, presented by leaders in the field. Submissions must specify the level of presentation (introductory, intermediate or advanced) and summarize the evidence for the material to be presented.
A workshop is an instructional session that aims to help participants increase their understanding and skill in a particular area of interest. Such sessions may include active involvement of the audience.
Participation Limits (Two Submissions Per Person)
To promote participation by a wide range of presenters, individuals are limited to two abstracts being submitted that indicate they have a presenting role. Sessions in which an individual acts in multiple roles (e.g., presenter and chair and/or discussant) count once. This limit does not include abstracts indicating a co-authorship role only or oral presentations in which the individual’s only roles is as a non-presenting chair or discussant.
- Presentations should be original contributions and that any presentation concerning work that has been presented elsewhere should provide new information or a new perspective relative to the previous presentation(s).
- Publication of the work, such as in a journal, prior to the date of abstract submission (not the abstract submission deadline) is prohibited. This policy applies to symposia presentations, panels, papers and cases, but does not apply to training sessions (workshops and PMIs) or forums, which may replicate presentations at other conferences or past ISTSS meetings, largely unchanged.
- Proposal descriptions must be sufficiently detailed to allow the relevance, originality and feasibility to be judged. For research presentation abstracts, submissions of findings are strongly encouraged.
- Incomplete proposals (draft status) will not be considered.
- All live presentations will be recorded unless permission is not granted.
Competition for oral presentations is high; therefore, take the time to enter the best submission possible. Keep in mind that many high-quality proposals must be turned away simply due to lack of space. For examples of model and problematic oral presentation proposals, click here.
Submissions are rated for rigor (scientific, clinical or intellectual), relevance for ISTSS members and consistency with the meeting theme. Training presentations (workshops and Pre-Meeting Institutes) also are rated for presenter qualifications and usefulness of the training objectives in the clinical or research work of ISTSS members. Symposia, panels and cases also are rated on importance of the topic, scope of coverage of the topic, and diversity of presenters. Proposal descriptions must be sufficiently detailed to allow evaluation of these criteria. Symposia submissions will be reviewed and accepted or rejected in total, so uniformly high quality and detail across presentations are important.
Click here for an explanation of speaker requirements related to commercial relationships.
Click here to read information on presentation roles.
Email: [email protected]