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Home > AM23 > Late-Breaking Poster Abstracts > General Abstract Submission Guidelines

General Abstract Submission Guidelines

It's Not Too Late to Present A Poster

We're accepting late -breaking poster abstract submissions through Friday, September 15, 2023.

Learn more and submit.

Already Presenting?

Abstract submission decision notifications were emailed to the primary presenter on July 18, 2023. 

See presenter information and deadlines on the Annual Meeting Presenter Information page.
Presenter questions and all forms can be directed to ISTSS Assistant Program Director Kate Monkus.

NOTE: All presenters, chairs and discussants must have CVs attached to the submission. The continuing education creditor is willing to accept an abbreviated CV. See sample.

Word and Character Limits

  • Presentation titles are limited to 200 characters (25 words).
  • Abstract text, with the exception of Pre-Meeting Institutes (PMIs), is limited to 1,400 characters including spaces (approximately 200 words)
  • Pre-Meeting Institute (PMI) abstract text is limited to 2,800 characters including spaces (approximately 400 words).

Submission Tips

  • Using Chrome as an internet browser works best
  • Symposia part invitations: If a presenter can not locate the email to submit their symposia part, the Chair will need to resend the invitation link to them and have them check the SPAM/Junk folder. If that does not work, they need to provide you with another email address to use. 
  • Please ensure that all fields, especially fields within the Author profile, that have asterisks next to them are complete. An incomplete Author profile will not allow you to submit your abstract.
  • All presenting authors on the abstract must complete their portions in order for you to finalize and submit your abstract. 
  • If all abstract tasks are complete, you will see green check marks next to them.

Overall Suggestions

The Program Chairs strongly recommend that multiple institutions be represented in panels and symposia, including representation of multiple independent research projects (as opposed to a series of presentations drawn from a single data source or close group of collaborators). It is also acceptable for a given presentation within a symposium to integrate multiple studies and findings. We also prioritize presentations that incorporate presenters at multiple career stages (i.e., a mix of students and senior presenters), as well as reaching out to individuals whose discipline may be underrepresented at ISTSS (e.g., economic, public policy, etc.). Furthermore, we have a strong interest in panels and symposia that “reach across the aisle.” We would like to create a social norm that it is acceptable to reach out to colleagues whose positions and interpretations of data differ significantly from your own. Presenting a broad range of views and opportunity for diverse perspectives are instrumental to the health of the society.

Presentation Types

The ISTSS Annual Meeting includes both oral and poster presentations. 

Case Study Presentation

A case study is a session that uses material from a single or a set of cases to illustrate clinical, theoretical, or policy issues. These sessions may involve the audience in discussion of the case material presented.

Flash Talk Presentation

Individual five-minute presentations on a topic related to traumatic stress, typically including the presentation of research data. Flash talks will be presented in a grouping of talks by track with a moderator.

Panel Presentation

A panel is a session that includes three to five participants including an optional discussant discussing a common theme, issue or question. Panels may include short statements during which panelists outline diverse or similar approaches to the same question. Panels are typically more interactive than symposia, involving active discussion and debate among the panelists. 

Paper Presentation

A select number of individual 15-minute presentations that represent cutting-edge science in the traumatic stress field. These paper presentations will be very limited in number to highlight innovative work in each of the different tracks of the annual meeting program and grouped together in a session.

Poster Presentation

Individual presentation in a poster format on a topic related to traumatic stress, typically including the presentation of research data. 

Pre-Meeting Institute (PMI)

Institutes are full- or half-day sessions that provide opportunities for intensive training on topics integral to the conference program, presented by leaders in the field. Submissions must specify the level of presentation (introductory, intermediate or advanced) and summarize the evidence for the material to be presented. Priority will be given to courses that present material for which there is clear empirical support. 


A symposium is a session that includes a group of four sequential presentations, each related to the overall theme of the symposium. A submission includes a brief outline of the overall submission topic, along with separate submission of the component parts of the symposium. All symposia should, at the time of submission, include data which has not yet been published. 

Preference will be given to symposia with four speakers; however, we encourage creativity in the roles these presenters assume. The following serve as examples:

  • A symposium may include a chair, who provides an overview to a complex topic (for example, epigenetics), followed by three data-focused presentations. If that approach is taken, the role that the chair will play in framing the discussion should be noted as such in the symposium overview submitted for review.
  • A chair may serve as a non-presenting chair, providing brief introductions and time-keeping, but with four other individuals presenting their work (and thus four presentations submitted alongside the symposium overview), or with three presenters and a discussant.
  • A chair may also serve as a presenter, with three other presenters (and again, with four presentation abstracts submitted).

It is at the symposium chair’s discretion whether they choose to include a discussant, but if a discussant is included, significant time should be allotted for them to fulfill their role.

Please do not hesitate to contact the conference chairs to inquire about whether your symposium configuration would work well. Our goal is provide a forum for a broad range of presenters while allowing for time to deeply engage in material. 

Workshop Presentation

A workshop is an instructional session that aims to help participants increase their understanding and skill in a particular area of interest. Such sessions may include active involvement of the audience. Priority will be given to workshops that present material for which there is clear empirical support. 

Poster Presentation

Individual presentation in a poster format on a topic related to traumatic stress, typically including the presentation of research data. 

Multi-Media Presentation

Session involving presentation of a segment of film, video, music, drama, literature, artwork or other forms of media relevant to traumatic stress, along with discussion. You should provide a description of the videos and podcast, the need/gap they fill, and what attendees will learn from the multi-media session.

Participation Limits (Two Submissions Per Person)

To promote participation by a wide range of presenters, individuals are limited to two abstracts being submitted that indicate they have a presenting role. Sessions in which an individual acts in multiple roles (e.g., presenter and chair and/or discussant) count once. This limit does not include abstracts indicating a co-authorship role only or oral presentations in which the individual’s only roles is as a non-presenting chair or discussant.


  • Presentations should be original contributions and that any presentation concerning work that has been presented elsewhere should provide new information or a new perspective relative to the previous presentation(s).
  • Publication of the work, such as in a journal, prior to the date of abstract submission (not the abstract submission deadline) is prohibited. This policy applies to symposia presentations, panels, papers and cases, but does not apply to training sessions (workshops and PMIs) or forums, which may replicate presentations at other conferences or past ISTSS meetings, largely unchanged.
  • Proposal descriptions must be sufficiently detailed to allow the relevance, originality and feasibility to be judged. For research presentation abstracts, submissions of findings are strongly encouraged.
  • Incomplete proposals (draft status) will not be considered.
  • All live presentations will be recorded unless permission is not granted. 


Competition for oral presentations is high; therefore, take the time to enter the best submission possible. Keep in mind that many high quality proposals must be turned away simply due to lack of space. For examples of model and problematic oral presentation proposals, click here.

Review Process

Submissions are rated for rigor (scientific, clinical or intellectual), relevance for ISTSS members and consistency with the meeting theme. Training presentations (workshops and Pre-Meeting Institutes) also are rated for presenter qualifications and usefulness of the training objectives in the clinical or research work of ISTSS members. Symposia, panels and cases also are rated on importance of the topic, scope of coverage of the topic, and diversity of presenters. Proposal descriptions must be sufficiently detailed to allow evaluation of these criteria. Symposia submissions will be reviewed and accepted or rejected in total, so uniformly high quality and detail across presentations are important.

CME Requirements

Click here for an explanation of speaker requirements related to commercial relationships.

Presentation Roles

Click here to read information on presentation roles. 


Phone: +1-847-686-2234